Temple Board Highlights...
beginning January, 2017

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Jewish Community of Ojai – Board of Directors
Minutes of Meeting – January 9, 2017

President David Cohn called the meeting to order at 7:00 PM.

Board Members in attendance:
David Cohn
Debby Finley Delamore
Alan Greenberg
Mario Cepeda 
Pat Allen
James Osher
Natalie Jones
Sylvia Raz
Lynne Goldfarb
Jerry Hittleman

Debbie led the Board in an opening prayer.

President Resignation  

The meeting began with an unsigned memo being presented to David, which concluded with “It is felt that as a Board member your participation would be more effective than in your current Board capacity.” David then asked each Board member if they concurred with this statement. The majority eight of nine members said yes. He then handed to Jerry his hand-written resignation as the President and as a member of the Board and left the building.

A very long discussion ensued among the members as to what happens next. The consensus was that Pat would be the logical person to replace David. She then stated that she could not attend the next 2 BOD meetings. It was decided that Jerry would chair those meetings. There was then further lengthy discussion about what had just occurred with several members expressing their opinions.

Alan made a motion to bring David back to the JCO Board and resume his duties as President. In the absence of a second, Alan asked if there was a second. There was not, so this motion failed for the lack of a second. 

Debbie made a motion to ask David to return as a member of the JCO Board. It was seconded by James, and it was approved by a 9-0 vote. 


Old Business

Board Member At Services Responsibility (Open/Close for Shabbat Service)

January 13 - James
January 20 - Sylvia
January 27 – Pat
February 3 – Debbie Open, Mario Close

James and Alan each verbally reported to the BOD with their findings that they were asked in the November BOD meeting to produce.


New Business

Yarzheits - Natalie presented information and questions about setting up a system to collect calendar dates of the passing of members’ loved ones. Then once collected, how to set up a system that will notify members when their Yahrtzeit will be taking place at Friday night services. Items discussed included what calendar to use (Jewish vs. Secular calendar), how the data should be collected, how to store the information, how to automate the notifications, etc. 

The upcoming Tu b’Shvat holiday was discussed with a possible Seder to be led by the Programming Committee. 

Meeting adjourned by Pat at 9:00 PM.

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Jewish Community of Ojai – Special Board of Directors Meeting
Minutes of Meeting – January 14, 2017


Vice President Pat Allen called the meeting to order at 9:30 AM.

Board Members in attendance:
Debby Finley Delamore
Alan Greenberg
Mario Cepeda 
Pat Allen
James Osher
Natalie Jones
Sylvia Raz
Lynne Goldfarb
Jerry Hittleman

Debbie led the Board in an opening prayer.

President  

The JCO Board voted to formalize the decision that was made at the January 9, 2017, to appoint Pat Allen as President of the JCO Board to fill the unexpired term left vacant by David Cohn’s resignation at the January 9, 2017, JCO Board meeting. The Board approved this action by a 9-0 vote.

Pat Allen submitted her letter of resignation as Vice President

The JCO Board voted to appoint Lynne Goldfarb as Vice President to fill the unexpired term left vacant by Pat Allen’s resignation. The Board approved this action by a 9-0 vote.

Old Business

Board Member At Service Responsibility (Open/Close for Shabbat Service)

February 3 – Debbie Open, Mario Close
Februay 10 – James
February 17 - Jerry

Meeting adjourned by Pat at 10:00 AM.
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Jewish Community of Ojai – Board of Directors
Minutes of Meeting – February 20, 2017


President Pat Allen called the meeting to order at 7:11 PM.

Board Members in attendance:
Debby Finley Delamore
Mario Cepeda 
Pat Allen
Lynne Goldfarb
James Osher
Jerry Hittleman

John Allen - Guest

Debbie led the Board in an opening prayer.

Continuing Business

Passover Seder

James Osher gave a report on the service planning:
Both a flyer and Internet notice will be used to publicize the Seder that will be in the JCO Temple Social Hall. The flyer will be sent to 92 members the week of February 27th.
Envelopes to be stuffed on Monday night, February 27th.
John Allen gave a report on space planning for the Seder. Up to 110 persons can fit comfortably into the Social Hall and tent extension area.
Fred Rothenberg will send a “save the date” email blast.

Yarzheit Project

This event is to be tabled until the next meeting. Motion – Pat Allen, Second – Lynne Goldfarb. Passed 6-0.

Committee Reports

Various ongoing activities for the Program Committee, Facilities Committee, and Religious Committee were discussed.
New Business

Bookkeeper Status

A Status report on recruitment of a replacement bookkeeper and the need for a job description was continued to the March JCO Board meeting.
Religious School

The Board discussed the Religious School structure and deficit. This item was continued until the March JCO Board meeting. Margo Haas was recognized for setting up a working structure for the school.

Temple Security

Various aspects of Temple security was discussed such as use of security cameras, notifying local law enforcement, having an interfaith discussion/event, and other related items.

Communication with other Jewish Groups

The Board discussed setting up lines of communication with Chabad, Camp Ramah, and other Jewish organizations to strengthen the overall Jewish community in the area. A motion was made by Pat Allen and seconded by Mario Cepeda to follow through on this item. The motion passed 6-0.

Ground Maintenance

The Board discussed the need for a ground maintenance plan and scheduled maintenance.

Old Business

Board Member At Service Responsibility (Open/Close for Shabbat Service)

March 3 – Debbie/Mario
March 10 – Jerry/Lynne

Tu B’Shvat Event

The Board reached a consensus that the Tu B’Shvat was a successful event and is a good model for future similar events.


Meeting adjourned by a motion from Mario Cepeda, seconded by James Osher and approved 6-0 at 9:25 PM; next meeting Monday, March 13, 2017.

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Jewish Community of Ojai – Board of Directors
Minutes of Meeting – March 13, 2017

President Pat Allen called the meeting to order at 7:05 PM.

Board Members in attendance:
Debby Finley Delamore
Mario Cepeda 
Pat Allen
Lynne Goldfarb
James Osher
Jerry Hittleman

John Allen - Guest

Debbie led the Board in an opening prayer.

Continuing Business

1. Passover Seder

James Osher and John Allen gave a report on the service planning:
James and John discussed the progress on planning for the upcoming Seder, including room layout and other logistics. It was reported that 42 people had already registered for the event.
James discussed the design of masks for the Seder and a session for volunteers to create the masks scheduled for Saturday, March 18th. 
James described Haroset and horseradish event scheduled for April 8th.
Debbie volunteered her grandsons to do the four questions.

2. Security Issues

Jeff Maxon and Lynne Goldfarb led a discussion on Temple security issues.
Jeff gave an in-depth explanation of how various security camera systems could be installed and used by the Temple.
Pat volunteered to continue addressing this issue with the Ojai Police.
It was decided that 2-3 security system options would be put on a future JCO Board agenda for future discussion and action.

3. Long Range Planning/Visit by Rabbi Finley

Debbie Finley described the logistics for the upcoming visit by Rabbi Finley on March 26th. 
Debbie wants persons attending to RSVP.
An invitation will be extended to all JCO Committee members.

4. Grounds Maintenance

Pat led a discussion on grounds maintenance and it was decided that Mario Cepeda would call Mario Ponce (former grounds maintenance person) to see if he is still willing to take care of grounds maintenance at the JCO. Mario will report back to the JCO Board at the next meeting.

5. Committee Reports

Finance Committee. John Allen gave a report from the Finance Committee regarding the potential raising of Temple dues vs. creating a building fund. Expenses related to paying for the Rabbi and bookkeeper were discussed. No action was taken; however, the Finance Committee will send recommendations to the JCO Board for action at a future meeting.
Program Committee. Potential event by Wendy Knox titled “Oy to Joy” was discussed and was generally found to be acceptable by the JCO Board.

New Business

Electric Tea Pot/Water Heater. It was noted that Jeff Maxon had donated a new tea pot/water heater for use in the JCO Temple kitchen.

Board Membership. Board membership for the next fiscal year was discussed. One or more board members will need to be added. No decision was made at this time.

Old Business

Board Member At Service Responsibility (Open/Close for Shabbat Service)

March 17 - Pat
March 24 – Mario
March 31 – Debbie/Mario

Check Signing Privileges. The Jewish Community of Ojai Board of Directors moved to update the signature cards on the JCO account to reflect that David Cohn has resigned the Presidency and Pat Allen is now President of the BOD and will be added as a check signer.


Meeting was adjourned at 9:39 PM; next meeting Monday, April 17, 2017.

Submitted by Jerry Hittleman, Secretary of the JCO Board
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Jewish Community of Ojai – Board of Directors
Minutes of Meeting – April 17, 2017


President Pat Allen called the meeting to order at 7:05 PM.

Board Members in attendance:
Debby Finley Delamore
Mario Cepeda 
Pat Allen
Lynne Goldfarb
Alan Greenberg
James Osher
Jerry Hittleman

Valerie Greenberg – Guest
Margo Haas – Guest
Miriam Rosenberg - Guest
John Allen - Guest

Debbie led the Board in an opening prayer.

Passover Recap

Pat congratulated all for a successful Passover Seder.
Alan gave a recap of the event including the financial aspects of the Seder. There was a deficit of $342.00 reported.

Bylaws Committee

The Bylaws Committee was discussed and suspended until such time that the JCO Board adopts a Culture Statement.
James made a motion to suspend the Bylaws Committee.
Mario seconded the motion
The JCO Board voted 7-1 to suspend the Bylaws Committee.

Culture Statement

A draft Culture Statement from Rabbi Finley was reviewed and discussed by the Board.
A “norms of behavior” element was discussed.
The Board discussed having the statement completed by the next Board meeting.
Lynne made a motion to continue creating a JCO Board Culture Statement
James seconded the motion
The JCO Board voted 8-0 to continue creating a JCO Board Culture Statement

Finance Committee Report

John made a presentation on behalf of the Finance Committee that addressed JCO’s year-to-date financial status, the status of the Capital Campaign, and Budget projections for FY 2017-18. The Board was also given a list of needs for reporting financial information that the Finance Committee requested to be addressed by our Treasurer & bookkeeper. This information would give both the Finance Committee and the Board a clearer picture of JCO’s financial situation. This list is also contained in the Finance Committee minutes.

Programming Committee Report

Valerie gave a year-end summary of the Social committee. She advised that all of the members of the committee, except Miriam, were resigning. She said she assumed that the BOD would find suitable replacements. Margo announced that she and Barbara Hirsch are no longer going to be on the Programs committee, which leaves no committee members. She volunteered to mentor the replacements. Alan gave his opinion that since there are 3 committees that need to be populated, Social, Programs, and Strategic Planning, the BOD should appoint one of us to spearhead the effort to recruit some members to volunteer to fill these 3 committees. He concluded by making the following motion………”I move that the BOD appoints one of us to be in charge of replenishing the rosters of all our 11 committees with the goal of filling most of the slots by the end of this fiscal year.´ A discussion followed and the general consensus is that the BOD does not particularly feel it is a good idea to actively solicit this kind of participation. Further, the consensus was to let people come forward as they become so inspired to put on a program or a social event; an organic process. Margo volunteered to mentor these people. No one seconded the motion and the subject was dropped.
Youth programs/activities were discussed, including possible joint activities with Camp Ramah. Natalie stated that there does not seem to be programs for Jewish people her age and she would like to see increased activities, if possible. There was a general discussion and including checking with TBT in Ventura and Camp Ramah Administrators in Ojai.

Board Openings

It was confirmed that Alan completing the 3rd year of his 2nd two year term; however, Pat and Debbie’s 2 year terms are over this year. The remaining board members are all completing their 1st year of their 1st 2 year term. is not up for re-election; however, Pat and Debbie’s terms are over this year.

Board Open Houses

Two JCO Board Open House dates were discussed for the purpose of giving members the opportunity to converse with the Board members. The open houses were confirmed for:
May 11th – 5:00 PM to 7:00 PM
May 13th – 10:00 AM to 12:00 noon

Board Member At Service Responsibility (Open/Close for Shabbat Service)

April 28 - Mario
May 5 – Pat
May 12 – Alan

Annual Meeting

Potential annual meeting dates were discussed. September 11th was tentatively decided.

Meeting was adjourned at 8:47 PM; next meeting Monday, May 15, 2017.


Jewish Community of Ojai – Board of Directors
Minutes of Meeting – May 15, 2017


President Pat Allen called the meeting to order at 7:05 PM.

Board Members in attendance:
Pat Allen
Debby Finley Delamore
Mario Cepeda 
Lynne Goldfarb
Alan Greenberg
Natalie Jones
Sylvia Raz
James Osher
Jerry Hittleman

Valerie Greenberg – Guest
Barbara Hirsch – Guest
Sheila Cohn – Guest
Stacey Jones - Guest
Sid Cohn – Guest
Miriam Rosen - Guest
John Allen - Guest

Debby led the Board in an opening prayer.

Review of Open House Events

Open houses were held on May 11 and May 13 and were deemed to be a success by all in attendance.

Culture Statement

The proposed draft Culture Statement was read by Pat and discussed by the JCO Board. 
Several revisions were suggested and approved by the JCO Board by a 9-0 vote.
The revised Culture Statement was subsequently emailed by Pat to the current and prospective Board members. 

Board and Officer Election Process

This item was continued/moved to the June JCO Board meeting since not all prospective Board candidates were present at the meeting and it was felt that they needed time to decide if they could support the newly adopted Culture Statement. 

Facility Rental Manager

The appointment of Jeff Maxson as the JCO Faciities/Rental Manager was discussed and confirmed by the Board

Finance Committee Report

The nature of future reporting to the JCO Board and members was discussed.
The JCO Board voted to approve the operating budget for 2017-18 by a 9-0 vote.
It was confirmed that any expense over $500 will need to be brought to the JCO Board for approval.
The role of the bookkeeper – Alyssa Gaston – was discussed.
The need for security cameras was discussed and tabled for a future discussion.
Sheila announced that the JCO had received $5,000 in donations over the past year and it would be good to have an email blast asking for future donations.

JCO Security Plan

John presented a JCO facilities security plan to the Board. Highlights included having the JCO Board Member responsible for opening/closing during Friday night services ensure that all doors are closed and secured at the appropriate time. The Facilities Manager will ensure secure and locked doors during events at JCO.
The JCO Board voted 9-0 to accept the Security Plan.
John subsequently emailed the Security Plan to the Board members. 

Small Business

Sending announcements of JCO services/events to the Ojai Valley News was discussed.
Posting services times/events on the JCO Facebook page was also discussed.

Board Member At Service Responsibility (Open/Close for Shabbat Service)

May 26 - Alan
June 2 – Natalie
June 9 - Pat

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Click here to see a Power Point slide presentation used at the annual meeting...it takes awhile to download...
Jewish Community of Ojai – Board of Directors
Minutes of Meeting – June 7, 2017

President Pat Allen called the meeting to order at 7:07 PM.

Board Members in attendance:
Pat Allen
Debby Finley Delamore
Mario Cepeda 
Lynne Goldfarb
Alan Greenberg
Natalie Jones
Sylvia Raz
James Osher
Jerry Hittleman

Janet Owens – Guest
Sid Cohn – Guest
Stacey Jones - Guest

Debby led the Board in an opening prayer.

Election of JCO Board Members 

Alan Greenberg suggested that the Board discourage 2 people from the same family to be on the JCO Board simultaneously, if there are other members who wish to be on the JCO Board. The item was discussed by the Board members.

Board member elections occurred with closed ballet as prospective Board members Janet Owens, Stacey Jones, and Sid Cohn left the room. The Board members voted on a paper ballot, election ballets were tallied, and Stacey Jones, Miriam Rosen and John Allen were newly elected to the JCO Board for a 2-year term. 

Debby Finley Delamore was re-elected for an additional 2-year term on the JCO Board. 

Pat Allen stepped down as President of the JCO Board and did not ask to be re-elected to the JCO Board for another term.

The election of the JCO Board officers is to occur on June 8, 2017, prior to the JCO Annual meeting


The JCO Board Members after the election are:

oSylvia Raz, Natalie Jones, John Allen, James Osher, Miriam Rosen, Lynne Goldfarb, Debby Finley Delamore, Mario Cepeda, Stacey Jones, Alan Greenberg, Jerry Hittleman
Jewish Community of Ojai – Board of Directors
Minutes of Meeting – July 31, 2017


President Lynne Goldfarb called the meeting to order at 7:05 PM.

Board Members in attendance:
Lynne Goldfarb
Debby Finley Delamore
Mario Cepeda 
Alan Greenberg
Miriam Rosen
John Allen
James Osher
Jerry Hittleman

Debby led the Board in an opening prayer.

Review of Previous Minutes 

Alan Greenberg suggested that the Board minutes from the June 7th meeting be revised to reflect that it was suggested that 2 members from the same family would be discouraged from being on the Board simultaneously, if other members were interested in being board members. No vote was taken by the Board.

Bylaws  

Debbie made a motion to reconvene the Bylaws Committee addressing membership voting and all organizational processes and procedures impacted by any changes to the bylaws. The motion was discussed amongst by the Board and members of the audience also spoke to the motion. James seconded the motion. The motion was approved 7-0, with Alan abstaining.

Financial Report

JCO Treasurer John Allen reported that up to 23 members have not paid ` their dues for the 2017-2018 fiscal year.

John gave a report on the JCO finances. John made the following motion to approve bulk paying down the current mortgage loan. Lynne seconded the motion. The Board Voted 8-0 to approve the motion. The BOD hereby approves “bulk paying” down our current mortgage/loan with Ojai Community Bank by $35,000 and taking a new mortgage (estimated at $131,000 pending final payoff figures). This will save the JCO approximately $2,757 in interest payments per year. This action will be authorized at the September board meeting to be effective immediately thereafter. The Board discussed the motion. Alan seconded the motion. The motion was approved by an 8-0 vote.



High Holidays Discussion

Sheila led the Board in a discussion of various items and procedures needed for the High Holiday Services. Various members of the board and JCO community volunteered for the range of tasks needed for the upcoming Rosh Hashanah and Yom Kippur holidays.

Review of Temple Security

Various aspects of Temple security were discussed including the following:
oInstalling a video surveillance system for approximately $6,000 Following much discussion by members of the audience and the Board, John made a motion not to authorize the installation of video surveillance. Lynne seconded the motion. The Board voted 8-0 to approve the motion. 
oAuthorizing up to $1,500 for an off-duty police officer
  • John made a motion not to authorize the installation of video surveillance. Lynne seconded the motion. The Board voted 8-0 to approve the motion. 

•John made a motion to have an off-duty police officer on security duty during the high holidays. Miriam seconded the motion. The Board voted 8-0 to approve the motion.

Opening/Closing Duties

Debbie discussed a potential workshop for opening/closing duties during Shabbat Services. No decision was made by the Board.

In Service for Shabbat:

oAugust 4 – Mario
oAugust 11 – Debbie

Next JCO Board Meeting: Monday, August 14th at 7:00 PM

Meeting Adjourned at 8:45 PM
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Jewish Community of Ojai – Board of Directors
Minutes of Meeting – August 14, 2017

President Lynne Goldfarb called the meeting to order at 7:05 PM.
Board Members in attendance:
Lynne Goldfarb
Stacey Jones
Sylvia Raz
Debby Finley Delamore
Mario Cepeda
Miriam Rosen
John Allen
James Osher
Jerry Hittleman
Debby led the Board in an opening prayer.
Minutes

The Minutes of the July 31st meeting were unanimously approved.
Video-recording – All nine Board members present agreed to allow videorecording
of the Board meetings.

Bylaws
• Debbie reported that the next bylaws committee meeting will be August
21, 2017 at 3:00 PM. There will also be a special Board meeting to receive
the bylaws committee information on September 7, 2017.

Rotation of Robert’s Rules Enforcement
• The following rotation was agreed to by the Board members for
enforcement of Robert’s Rules:
8/14 – James
9/11 – Stacey
10/9 – Mario
11/13 – Debbie

Finance Committee Report
• JCO Treasurer John Allen gave a report on JCO’s current financial
situation through 7/31/17.

High Holidays Update
• Lynne gave an update on responsibilities for the High Holidays.
Religious School Update

• Lynne reported that there were 4 people attending religious school during
the last school year. The Board discussed maintaining the school on a
break-even basis during the coming school year.

Facilities Report
Margo and Jeff reported that the following organizations requested use of the
social hall:
• Breath Center – The Breath Center (a for-profit company) asked to use
the social hall for a seminar. A motion was made by James to not allow
the Breath Center to use the social hall since they are a for profit
company. John seconded the motion and the Board voted 6-4 to approve
the motion.
• Ojai Cares – James made a motion to allow Ojai Cares (non-profit) to use
the social hall. Stacey seconded the motion, which was approved 9-0.
Program Status

• Margo gave a report on JCO programs stating that the JCO should
consider using a publicist. The topic of publicity and communication was
discussed by the Board.


Comments from Visitors to the Board Meeting
Ted Miller
• Recording should be held off for a certain time period, and
• Members holding off on membership dues payment will now pay 1/3 their
dues.

Next JCO Board Meeting:
• Special Meeting: Thursday, September 7th at 7:00 PM
• Board Meeting: Monday, September 11th at 7:00 PM
Meeting Adjourned at 9:30 PM
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