Board minutes-Beginning January 2018


Jewish Community of Ojai – Board of Directors
Minutes of Meeting – January 8, 2018

President Lynne called the meeting to order at 7:10 PM.

Board Members in attendance:
Lynne Goldfarb
Debby Finley Delamore
Alan Greenberg
Sylvia Raz
Miriam Rosen
Mario Cepeda
John Allen
James Osher
Jerry Hittleman

Opening Prayer
Debby led the Board in an opening prayer.

Minutes
Approval of November 14, 2017 minutes. John moved, James seconded a
motion to approve the minutes. Board approved the motion by 8-0 vote.

Minutes from Finance, Social, and Social Action Committees
The Board reviewed the minutes from the Finance, Social, and Social Action
Committees.

Treasurers Report
John presented the Treasurers Report. An increase in pay for the cleaning
person from $17.00/hr to $18.50/hr was approved by 8-0 – James made motion
and Debby seconded.

Update Regarding Rabbi’s Contract Review Committee
Debby gave the report:
• Rabbi Lotker would like to continue contract until May 2019, when he will
retire from JCO rabbinate
• Will lead one Friday night service per month
• Will continue to lead High Holy Day Services in 2018
New Rabbi search was discussed:
• Survey congregants through survey monkey to determine characteristics
of the new Rabbi.
• Refer to the Religious Committee and return to the Board
Debbie made a motion and Miriam seconded to accept the new terms of the
Rabbi Lotker’s new contract. Approved 8-0

Digital Files
John gave a report regarding digitalizing JCO important documents and files.
John will continue to compile the documents.

Programs
Ojai Studio Artists to use the Social Hall for 4 Mondays – 4th Monday of the
month 7-9 PM at $75.00 per session. $40.00 cleaning deposit required.

Bylaws Community Meeting
The Board discussed having a Bylaws Community Meeting for the JCO
Membership on February 12, 2018 after a JCO Board meeting. The Board
meeting will be at 5:00 PM and the Community Meeting will be at 7:00 PM.
Lynne made motion to approve the proposed changes to the Bylaws. Board
approved 8-0

John made motition to approve using the $6000 in the Budget for video
surveillance to hire an attorney to vet the proposed changes to the Bylaws. Board
approved 8-0

John made motion to approve the time and date for the Community Meeting and
Mario seconded. Board approved 8-0

Decertification of Non-paid members
The Board discussed potential membership decertification of non-paid members
if they do not pay membership dues by the next JCO Board meeting on February
12, 2018. Debbie moved to consider decertification at the February Board
meeting and Lynne seconded. Board approved 8-0.

Shabbat Services – Open/Close Announcements
January 12th: James
January 19th: Alan
January 26th: Debby
February 2nd: Jerry
February 9th: Debby

Adjourn Meeting
9:15 PM

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Jewish Community of Ojai – Board of Directors
Minutes of Meeting – February 12, 2018

President Lynne called the meeting to order at 5:08 PM.

Board Members in attendance:
Lynne Goldfarb
Debby Finley Delamore
Alan Greenberg
Sylvia Raz
Miriam Rosen
Mario Cepeda
John Allen
James Osher
Jerry Hittleman
Opening Prayer

Debby led the Board in an opening prayer.

Minutes
Approval of January 8, 2018 minutes. Debbie moved, James seconded a motion
to approve the minutes. Board approved the motion by 9-0 vote.

Minutes from Finance and Social Action Committees
The JCO Board reviewed the minutes from the Finance and Social Action
Committees. A Habitat for Humanity event on April 28th at 125 N. Hayes Street,
Oxnard was discussed.

Review of Attorney Opinion and Invoice
The JCO Board reviewed the Attorney’s opinion/memo regarding the draft bylaws
and invoice for $2,090. Alan made a motion that was seconded by Debbie to pay
the Attorney’s invoice. The motion was approved by a 9-0 vote.

Review of Outstanding Dues
Most refuseniks have paid their dues and one members dues payment has
lapsed. Debbie moved and James seconded to declassify the lapsed member.
The JCO Board voted 9-0 to approve the motion.

Update on Plan to Hire a New Rabbi
The JCO Religious Committee to send draft process for selection of a new Rabbi
to the JCO Board for approval.

Restatement that the Seder must be Revenue-Neutral
Lynne to coordinate with Sheila regarding the 2018 Seder.

Schedule Date for the Upcoming Community Meeting
A Community Meeting Date was discussed that would occur prior to February 21,
2018. Ultimately, February 19, 2018, was chosen.

Adjourn Meeting
6:10 PM

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Jewish Community of Ojai – Board of Directors
Special Closed Session Meeting
Minutes of Meeting – February 19, 2018

President Lynne called the meeting to order at 7:05 PM.

JCO Board Members in Attendance:
Lynne Goldfarb
Alan Greenberg
Sylvia Raz
Miriam Rosen
Mario Cepeda
John Allen
James Osher
Stacey Jones
Jerry Hittleman

Opening Prayer
Lynne led the Board in an opening prayer.

Review of Community Meeting
The JCO Board discussed input received from the persons in attendance at the
February 12, 2018 Community Meeting.

Review of Attorney Feedback Regarding the Draft Bylaws
The Attorney retained by the JCO Board reiterated that requiring a 50% quorum
for membership voting is legally valid.

Bylaws Action Item
John made the following motion that was seconded by Alan:
The JCO Board will end all work on amending the bylaws effective immediately
and the JCO Board will conduct an advisory election of up to eleven (11) new
directors at the Annual Meeting in May 2018. The JCO Board will meet
immediately after the election to validate the results.
The following clarifications were added to the motion:
• Any member can run for the JCO Board (including Board members whose
terms would terminate in May 2018)
• No quorum is required at the Annual Meeting for voting purposes.
• Every individual JCO Member in good standing has a vote.
• The voting process will occur as follows: Draft version
o The JCO Board will call for members to submit their name prior to the
meeting to have their name included on the ballot.
o The election will take place at the Annual Meeting to be scheduled for
the third Thursday in May 2018 (May 17, 2018).
o Ballots must be submitted by mail prior to the Annual Meeting or in
person at the meeting.
o The four (4) JCO Board members who have not completed their current
terms will be permitted to serve on the new Board without having to run
for election.
• The JCO Board approved this motion with 7 ayes and 2 abstentions.

Resignation Letter – Natalie Jones
The Board accepted a letter of resignation from Natalie Jones

Adjourn Meeting
8:30 PM

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Click here to see minutes of prior meetings
Jewish Community of Ojai – Board of Directors
Minutes of Meeting – March 12, 2018


Treasurer John Allen called the meeting to order at 7:08 PM.

Board Members in attendance:


Debby Finley Delamore
Alan Greenberg
Sylvia Raz
Miriam Rosen
Mario Cepeda
John Allen
James Osher
Jerry Hittleman

Opening Prayer

Debby led the Board in an opening prayer.

Minutes

Approval of February 19, 2018 minutes. James moved, Miriam seconded a motion to approve the minutes. Board approved the motion by 8-0 vote.

Minutes from Finance Committee and Treasurer’s Report

John presented the Treasurer’s report stating that no dues increase is recommended by the Finance Committee. Details regarding this and other items from the Finance Committee can be found in their minutes.

Rabbi’s Contract & Recruiting Status

The Rabbi’s contract was received by Lynne and it was determined that there will be funds available for guest rabbis, cantors, etc. given Rabbi Lotker’s limited schedule and reduced compensation package.

Report on “Board Member Roles & Responsibilities” Seminar

John reported on his attendance at a Non-Profit Board Responsibilities seminar he recently attended at Cal Lutheran. He reported that the California Corporation Code governs the JCO in accordance with the California Corporation Act. Non-profit board members should be aware of:

Bylaws
Financial information regarding the organization
Know what your insurance covers
Certain policies such as the organization’s “conflict of interest” policy

Approval of Bill from Schneiders and Associates – Attorneys

The JCO Board reviewed the Attorney’s bill of $1,820. Debbie moved to pay the bill and James seconded the motion. It was approved by a 7-1 vote.

Board Member Election Protocol and Review of Draft Ballot

The JCO Board reviewed the draft board election protocol and ballot. Several comments were made on the handout:

Revise preamble to state: The elected Directors will choose the Officers of the new Board
Only one ballot is issued per person
Either mail in or bring this ballot to the annual membership meeting
No replacement ballots will be issued

Board members had several comments were made on what is to be on the Advisory Election handout:

All adults (18 and over) who have paid dues….
Decided by majority those voting - candidates receiving the most votes from members for the number of slots available will be elected to the Board.
James: members to vote on mandatory 2-hour commitment to the Temple per year. The mechanism for enforcing this is to be determined.
John: add a question about whether or not the JCO should have membership voting

Friends of Friends of the Library Proposal

A request was made to put a small kiosk for a lending library was described by Jerry. John moved to approve and James seconded. The Board voted 8-0 to approve this motion.

Toastmasters Request to Use Social Hall

Mario described the Toastmasters request to use the Social Hall for monthly meetings. This item was tabled until the April meeting.

Sidewalk Repair

Mario described the need for repair of the sidewalk in front of the JCO. Alan volunteered to research the cost of implementing this repair.

Friday Night Service Announcement Volunteers
March 16 – Alan
March 23 – Miriam
March 30 – No Friday night service
April 7 - James

Adjourn Meeting 

8:36 PM

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REPORT OF THE ANNUAL MEETING

At the annual meeting held on the evening of May 17th, the following members were elected to the new Board of Directors for a 2 year term commencing on June 1st.

Andrew Snett
Sheila Cohn
Alan Greenberg
Tony Hirsch
John Gottesman
Jackie Sherman
Jackie Sherman
Sharon West
Larry Steingold

This was the first time in the history of the organization that the members voted for the directors.

A special survey item was on the ballot that asked the following question:

Are you in favor of the JCO adopting an unenforced policy that each member is expected to dedicate a minimum of 2 hours per year of
service to the JCO? This survey resulted in a majority of YES votes.

It is hoped that each member will volunteer to do something in the coming year. Some examples are to sponsor an Oneg at a Friday evening service, participate in one of the 12 committees, or suggest to the Board an event that you would like to see happen.

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JCO Board of Directors Meeting
June 11, 2018
Summary of the Board Minutes

The meeting started at 6:30pm. All members were present.

Debby Delamore gave an opening prayer.

A motion was made and seconded to elect the following officers: Alan Greenberg, President, Tony Hirsch, Vice-President, Sharon West, Secretary, and Andrew Snett, Treasurer. This passed unanimously.

Alan reminded all about the protocol to be followed during Board meetings. 

Rabbi Search Committee: The minutes of the search committee were emailed to all members prior to the meeting and Sheila discussed them with the Board. It was suggested that we should try to have someone in mind before the High Holidays with a target start date of October 1. 

Finance Committee: Fred Rothenberg gave a report of the Finance Committee. Total collections last year averaged $541 per member. The dues collection process was described. The unrestricted cash balance at May 31, 2019 will be about $35,000. The expenditure approval process was described.

Alan discussed a grant offered by the Jewish Federation for $1,800 for educational purposes. We should expect to receive these funds in the near future. We can also apply for additional grants if they are used for the benefit of the Jewish Community at large. 

A list of potential necessities and building improvements was discussed.

Donations for events: There was discussion of donations vs. charging for our events that have no significant cost. Tony made the following motion that “We charge $10 or whatever you can afford, with a sign on the basket.” Tony accepted a change to the motion to $5, with a sign that a $5 donation would be accepted. Miriam requested that the sign state, “Suggested donation.” Tony accepted this. All were in favor of the motion by Tony. 

Sinking Fund: There was a discussion of possibly starting a Sinking Fund for unexpected occurrences, such as having to replace an A.C.

Calendar: Fred explained the protocol for the JCO calendar. Fred reported that if anybody has a Temple-approved event or is using the facility even if not JCO related, he will enter it in the calendar. 

Roster of Committees: Alan handed out a wish-list roster of committees and members. The plan is to firm up the chairs of all the committees, and then they will approach potential members. A detailed discussion of each committee ensued.

Use of Social Hall by non-profits:
There are two requests from non-profits to use the Social Hall - Ojai Youth Opera and Ojai Cares. There was a discussion of Ojai Cares three-day usage potentially requiring a cleaning deposit, which could be refunded.

Alan, as President of the Ojai Bridge Club, brought up their temporary use of the Social Hall while their usual facility undergoes renovations. Board members were cautioned about the rules regarding fees and possible impact on our property taxes. California assessor who enforces a rule about charging for use of public facilities. Larry suggested a donation from the Bridge Club to the Temple, that OYO use the Social Hall for free, and that Ojai Cares put up a refundable cleaning fee. This was informally agreed upon. Each entity using the Social Hall will have to provide an insurance certificate that meets the requirements of our insurance company.

Honoring Barbara and Marvin Beck: A motion was made and seconded to honor Barbara and Marvin Beck at a Shabbat Service. The motion passed unanimously.  

Executive Committee: Alan suggested forming an Executive Committee; Debby made the following motion: That the Executive Committee, consisting of the 4 officers, is authorized to make decisions in between meetings with a majority vote of that committee, and any results will be promptly reported to the board members. Further, that decisions will be undertaken primarily if time constraints require them. John O. seconded. After brief discussion this motion passed unanimously.

Handrail for Bimah: Alan wished to address Miriam’s request that a handrail be installed for the Bimah. The cost will be about $300, but a firm estimate will be obtained. According to Fred, if any expenditure is less than $500 or emergent, and 2 officers including the President sign off on it, then there is no requirement to have it reviewed by the Finance committee. Fred reviewed the various levels of expense and what the parameters are for each. 

Miriam’s List: Alan went over Miriam’s requests from the meeting on May 20. Some of them were addressed: $250 in cash will be provided per quarter for miscellaneous kitchen expenses. A suggestion box for members was approved as were workshops on health and aging, but the details have to be worked on. Miriam volunteered to present a list of decorum items for the Sanctuary. 

Culture Statement: Review and consider upgrading the culture statement. A committee was formed to do this that consists of David Cohn, Miriam, and Alan.

Recording of meetings: Debby suggested that we make video recordings of our meetings. Video-recording is impacted by the HIPPA Act, and everyone would have to agree to be video-recorded. After much discussion and several votes, the Board decided against recording the meetings.

The Mission statement: Sheila offered 2 statements; one from the Bylaws that states…“The Jewish Community of Ojai is established to support Jewish Activities, etc.” Alan suggested that we create a new Statement that is very brief, to the point, and catchy.

Robert’s Rules: Debby mentioned that now that the meeting is coming to a close, we should discuss utilizing Robert’s Rules and requesting that we distribute her handout. Larry requested that he also be permitted to pass out his handout. Both were passed out. 

Alan’s Closing Remarks: Topics discussed included email protocol, Board representation at Shabbat services, name badges and other housekeeping items.

The meeting was adjourned at 9: 05 PM.

Sharon West, MD
Secretary

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